XHibit PM
The bespoke project management platform built exclusively for museum exhibit fabricators, curators, and every team who brings exhibits to life — from concept through opening day.
The PM platform
exhibit teams have
been waiting for.
Museum exhibit fabrication is one of the most complex, multi-disciplinary project types in existence — combining construction precision, design creativity, curatorial scholarship, and the logistics of coordinating dozens of vendors, all against a fixed opening date.
Generic project management tools — built for software teams or construction crews — were never designed for this world. Curators end up in spreadsheets. Fabricators lose track of approvals. Opening day surprises nobody in a good way.
XHibitPM was designed from the ground up for how exhibit projects actually work.
Built for every phase of
the exhibit lifecycle.
From concept approval to installation and beyond — purpose-built tools for how exhibit projects actually work.
Exhibit-Phase Scheduling
Track every phase from concept through fabrication, delivery, and installation with milestones tailored to exhibit workflows and long fabrication timelines.
Multi-Stakeholder Collaboration
Connect fabricators, curators, designers, and installers on one platform with role-based access and real-time communication tools built for each team's needs.
Budget & Resource Tracking
Monitor budgets, labor, and materials across every exhibit component. Catch overruns early with real-time reporting dashboards designed for exhibit scale.
Vendor & Fabricator Management
Coordinate external vendors, sub-fabricators, and specialty contractors with shared task boards, document exchange, and structured approval workflows.
Content & Label Approvals
Streamline review and approval of exhibit text, labels, media content, and interpretive materials with version-controlled workflows and curator sign-off tools.
Opening Day Countdown
A purpose-built countdown view that surfaces critical blockers, pending approvals, and installation readiness as your opening date approaches.
Built for everyone
who builds exhibits.
Whether you're in the workshop, the gallery, or coordinating the whole project — XHibitPM has a role designed for you.
Exhibit Fabricators
Workshop to Gallery
- Track fabrication tasks and deadlines
- Manage materials and procurement
- Coordinate installation crews
- Document sign-off and QA checklists
Curators & Museum Staff
Gallery to Opening
- Review and approve content at every stage
- Maintain academic and interpretive accuracy
- Communicate directly with fabrication teams
- Monitor project status without PM expertise
Project Management Teams
Portfolio Oversight
- Manage multiple exhibits simultaneously
- Full portfolio visibility and reporting
- Risk identification and escalation tools
- Executive-ready status reporting
A product by
Ready to see
XHibitPM
in action?
Schedule a personalized demo and see how XHibitPM can streamline your exhibit projects from concept approval through opening day.